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April 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Remove large fallen maple tree in lawn between Building 11 and Lower State Road TreeEx $1,896 Operating 3/12/18
Remove large fallen tree opposite Oleander Terrace TreeEx $948 Operating 3/12/18
Replace sump pump batteries at

M-6, M-13, and M-24 (3-year cycle)

Lizell Contracting $804

($268/Each)

Operating

GL “6540”

3/13/18
Inspect roofs at Buildings 1, 12, and 14 – Provide proposal to repair as needed Eiseman

Construction

$1,375 Operating 3/13/18
Powerwash concrete slabs at all above-ground oil tank locations Rolling Suds $2,625 Operating

GL “6540”

3/19/18
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications Continental Property Management Copying

& Postage

Operating 3/20/18
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying

& Postage

Operating 3/20/18
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) Shapiro Fire

Protection

$133

(Inspection)

 

$1,091.25

(Service)

Operating

GL “6540”

3/21/18
Exterior building powerwashing – 15,289 sq ft Rolling Suds $10,000 Operating 3/23/18
Deep-root fertilize three (3) large sycamore trees Davey Tree $182 Operating 3/31/18
Select 1” mulch option LFB Landscaping 1” – $9,569

(1” selected

2017)

Operating 4/4/18
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract LFB Landscaping $900 Operating 4/6/18
Inject four (4) birch trees with “Merit” to prevent defoliation by beetles Davey Tree $152

(2017 Price)

Operating 4/10/18
Clean entrance signs (2) and 15 mph signs (2) using Armor-All Lizell Contracting $210 Operating 4/13/18
Mail “Important Fire Safety Notice”, clean dryer ducts, and notice to all unit owners/tenants (excluding townhome units) announcing that

heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1

Continental Property Management Copying

& Postage

Operating 4/20/18
Safety prune three (3) tall Norway spruce trees at property line near West Court Street Keystone Tree $1,495 Operating 4/26/18
Remove large white pine tree near parking space 2-11 and grind stump Keystone Tree $620 Operating 4/26/18

March 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Inspect attic area above 2-7 and provide recommendation to improve ventilation Eiseman Construction Hourly Rate Operating 2/14/18
Improve storm water drainage at sidewalk at front of 5-7 LFB Landscaping $975 Operating 2/14/18
Improve storm water drainage at  front of 3-5 / 3-6 at sidewalk LFB Landscaping $985 Operating 2/14/18
Improve storm water drainage at sidewalk near 11-17 LFB Landscaping $950 Operating 2/14/18
Remove 139 shrubs and grind stumps at 97 locations LFB Landscaping $5,100 Operating 2/15/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – February Continental

Property

Management

N/A N/A 2/20/18
Replace roof above 4-11 and boiler room M-11 – 375 sq ft Eiseman

Construction

$2,016 Reserve 2/20/18
Mail first notice of annual election meeting to unit owners and exterior building powerwashing letter to entire community Continental Property

Management

Copying/

Mailing

Operating 2/26/18
Removal of leaves/debris/snow from inside all trash enclosure areas Lizell Contracting Hourly Rate Operating 2/28/18
Activate exterior spigots at all boiler rooms Lizell Contracting $464 Operating 2/28/18
Sol-U-Cal lime turf application soil level pH 5.9 TreeEx $778 Operating 3/1/18
Remove fallen ash tree at rear of

8-1

TreeEx $600 Operating 3/6/18

February 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Additional leaf clean-up (weather permitting) – before March

clean-up

LFB Landscaping $500 Operating 1/22/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – January Continental Property Management N/A N/A 1/23/18
Maintain $28/unit/cycle maintenance fee for unit owners serviced by central boiler system Continental Property Management $28/month

per cycle

Operating

GL “5151”

1/23/18
Install three (3) LED floodlights facing Aspen Way at Buildings 3 and 7 Frank’s Lighting $2,451 Operating 1/23/18
Stucco repairs at 3-17 and 13-3 John DePaul Masonry $1,870 Operating 1/24/18
Replace batteries to sump pumps at boiler rooms M-10, M-23, and   M-25 Lizell Contracting $804 Operating

GL “6540”

1/30/18
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 2/2/18
Tree removal and stump grinding – 14 trees (from 9/12/17 inspection) TreeEx $3,361 Operating 2/2/18
Improve storm water drainage at sidewalk at front of 1-3 / 1-4 LFB Landscaping $1,200 Operating 2/2/18
2017 financial report

(audit required by documents)

Luft &

Company

$2,100 Operating 2/4/18
Install 10-foot signpost and replace damaged “stop” sign at Aspen Way/Lower State Road HD Supply

(Purchase)

 

Lizell Contracting
(Install)

$397

 

 

Hourly

Rate

Operating 2/5/18
Mold remediation in common area attic above 2-7 Environmental

Mold Solutions

$2,480 Operating 2/9/18
Remove oak tree and grind stump at side of 8-8 TreeEx $1,080 Operating 2/12/18

January 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 1-1, 1-7, 2-7, 7-5, 11-16 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer (eight meters) Continental Property Management

(to ensure integrity of oil heat billing system)

N/A N/A 1/11/18
Opinion/recommendation on large white pine tree near parking space 2-11 Keystone Tree $100 Operating 1/16/18

December 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Final fall clean up – included in grounds maintenance contract LFB Landscaping $850 Operating 12/8/17
Inspect large white oak above Building 2 and provide recommendation Keystone Tree $150

(2016 Price)

Operating 12/9/17
Inspect nine large Norway spruce near property line with 420 W. Court Street and provide recommendation Keystone Tree $125

(2016 Price)

Operating 12/9/17
Inspect large Norway spruce at West Oakland Avenue along property line and provide recommendation Keystone Tree Included in

Price Above

Operating 12/9/17
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation Keystone Tree Included in

Price Above

Operating 12/9/17
Mail community letter – Christmas tree collection areas Continental Property Management Copying

& Mailing

Operating 12/15/17
Deep-root fertilize large white oak tree near Building 2 Keystone Tree $175 Operating 12/22/17
Schedule/confirm oil delivery by Brinker’s mid-cycle – December Continental Property Management N/A N/A 12/28/17
Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations Lizell Contracting Hourly Rate Operating

GL “6540”

12/28/17

November 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Place 103 Rubbermaid buckets with calcium chloride at designated locations Lizell Contracting $1,035 Operating 11/21/17
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting Hourly

Rate

Operating 11/22/17
Gutter/downspout cleaning Chris Bohley $1,598

(2016 Price – $1,598)

Operating 11/29/17

October 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Submit FHA renewal application – Approval expires 11/12/17 Project Support Services $1,000 Operating 10/6/17
Remove large fallen tree branch from Building 3 TreeEx $125 Operating 10/10/17
Building inspection – Create list of areas to power wash by 3/31/18 Continental Property Management N/A N/A 10/12/17
Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7

(at six-month intervals)

Lizell Contracting $560 Operating 10/12/17
Landscaping inspection – Create shrub removal list with Council Continental

Property

Management

N/A N/A 10/26/17
pH soil test analysis with recommendation to achieve 7.0 pH level – 5.9 pH 2017 TreeEx N/A Operating 10/27/17
Mail 2018 budget letter announcing $13 – $22 increase in monthly unit assessment Continental Property Management Copying/

Mailing

Operating 10/25/17
Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels Continental Property Management N/A N/A 10/25/17
Mail letter to townhouse unit

owners – Remove hoses from exterior spigots, clean chimneys,

and service boilers

Continental Property Management Copying

& Postage

Operating 11/1/17
Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms Lizell Contracting $175

(Approx.)

Operating 11/3/17

September 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Annual cleaning, maintenance, and service to boilers M-1 through

M-25, installing oil tank additive

and draining expansion tanks

Leonard Rose

& Sons, Inc.

$13,468 GL “6540”

Boiler and Maintenance Repair

8/18/17
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting Hourly Rate Operating

GL “6540”

9/11/17
In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 –February 28, 2018 Council and

Continental Property Management

N/A N/A 9/12/17
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $468 Operating

GL “6540”

9/14/17
Execute after-hours service agreement with Brinker’s Fuels thru 6/30/18 Brinker’s Fuels $120/Hour

 

Overtime

$130/Hour

Operating

GL “6540”

9/15/17
Mail cover letter and heating system booklet to all unit owners/ residents Continental Property Management Copying and Mailing N/A 9/25/17
Turn on all boilers M-1 to M-25 Continental Property Management N/A N/A 10/8/17

August 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Asphalt repaving project –

Driveways, roadways, and parking spaces

Delaware

Valley Paving

$340,035

($222,269 Due Upon Completion,

$11,901/Mo. thru 6/15/18)

Reserve 8/31/17
Construction monitoring – 2017 asphalt paving project Bustamante Engineers $5,900 Operating 8/4/17
Purchase/install five (5) “No Parking Fire Lane Tow Away” signs/ sign posts near Buildings 9 and 10 HD Supply

(Purchase)

 

Lizell Contracting

(Install)

$484

 

 

$552

Operating 8/4/17
Replace two vandalized lane direction signs at island on Aspen Way near Building 4 HD Supply (Purchase)

 

Lizell Contracting

(Install)

$195

 

 

$132

Operating 8/4/17
Mail final notice to unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action on 11-12 per administrative resolution Continental Property Management To Be Determined Operating 8/4/17
Remove dead birch tree near 10-1 TreeEx $120 Operating 8/8/17
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons Continental

Property

Management

N/A N/A 8/16/17

July 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
No completed projects during the month.  Asphalt paving project in process.
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