admin – Chestnut Grove Condominium Association

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May 2018

May 30, 2018 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Clear vegetation at intersection near Pine Run, and at side of buildings 8, 9, 10, and 11 near Pine Run	LFB Landscaping	$450	Operating	4/2/18
Clean seventy (70) courtyard globe light fixtures	Lizell Contracting	$1,190 (2017 Price $1,190)	Operating	4/30/18
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace	Lizell Contracting	$1,386	Operating GL “6465”	5/4/18
Clean underground storm water drainage systems at 7-7 thru 7-23, and between buildings 3 and 7 (at six-month intervals)	Lizell Contracting	$580	Operating	5/7/18
Temporarily relocate six (6) mailbox clusters and prepare concrete slab for new mailboxes	Lizell Contracting	$1,930	Operating	5/8/18
Turn off all boilers – M-1 thru M-25	Continental Property Management	N/A	N/A	5/10/18
Install baffles at soffit and four (4) box vents at roof – 2-7 Aspen Way	Eiseman Construction	$1,609	Operating	5/11/18
May gutter cleaning	LFB Landscaping	$650	Operating GL “6522”	5/18/18
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations	Lizell Contracting	$566	Operating GL “6540”	5/18/18
Improve storm water drainage at front of 3-6 by installing Belgian block	LFB Landscaping	$225	Operating	5/22/18
Mid-summer gutter and downspout cleaning	Bohley Enterprises	$1,222	Operating	5/24/18

April 2018

April 30, 2018 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Remove large fallen maple tree in lawn between Building 11 and Lower State Road	TreeEx	$1,896	Operating	3/12/18
Remove large fallen tree opposite Oleander Terrace	TreeEx	$948	Operating	3/12/18
Replace sump pump batteries at M-6, M-13, and M-24 (3-year cycle)	Lizell Contracting	$804 ($268/Each)	Operating GL “6540”	3/13/18
Inspect roofs at Buildings 1, 12, and 14 – Provide proposal to repair as needed	Eiseman Construction	$1,375	Operating	3/13/18
Powerwash concrete slabs at all above-ground oil tank locations	Rolling Suds	$2,625	Operating GL “6540”	3/19/18
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications	Continental Property Management	Copying & Postage	Operating	3/20/18
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines	Continental Property Management	Copying & Postage	Operating	3/20/18
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost)	Shapiro Fire Protection	$133 (Inspection) $1,091.25 (Service)	Operating GL “6540”	3/21/18
Exterior building powerwashing – 15,289 sq ft	Rolling Suds	$10,000	Operating	3/23/18
Deep-root fertilize three (3) large sycamore trees	Davey Tree	$182	Operating	3/31/18
Select 1” mulch option	LFB Landscaping	1” – $9,569 (1” selected 2017)	Operating	4/4/18
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract	LFB Landscaping	$900	Operating	4/6/18
Inject four (4) birch trees with “Merit” to prevent defoliation by beetles	Davey Tree	$152 (2017 Price)	Operating	4/10/18
Clean entrance signs (2) and 15 mph signs (2) using Armor-All	Lizell Contracting	$210	Operating	4/13/18
Mail “Important Fire Safety Notice”, clean dryer ducts, and notice to all unit owners/tenants (excluding townhome units) announcing that heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1	Continental Property Management	Copying & Postage	Operating	4/20/18
Safety prune three (3) tall Norway spruce trees at property line near West Court Street	Keystone Tree	$1,495	Operating	4/26/18
Remove large white pine tree near parking space 2-11 and grind stump	Keystone Tree	$620	Operating	4/26/18

March 2018

March 18, 2018 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Inspect attic area above 2-7 and provide recommendation to improve ventilation	Eiseman Construction	Hourly Rate	Operating	2/14/18
Improve storm water drainage at sidewalk at front of 5-7	LFB Landscaping	$975	Operating	2/14/18
Improve storm water drainage at front of 3-5 / 3-6 at sidewalk	LFB Landscaping	$985	Operating	2/14/18
Improve storm water drainage at sidewalk near 11-17	LFB Landscaping	$950	Operating	2/14/18
Remove 139 shrubs and grind stumps at 97 locations	LFB Landscaping	$5,100	Operating	2/15/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – February	Continental Property Management	N/A	N/A	2/20/18
Replace roof above 4-11 and boiler room M-11 – 375 sq ft	Eiseman Construction	$2,016	Reserve	2/20/18
Mail first notice of annual election meeting to unit owners and exterior building powerwashing letter to entire community	Continental Property Management	Copying/ Mailing	Operating	2/26/18
Removal of leaves/debris/snow from inside all trash enclosure areas	Lizell Contracting	Hourly Rate	Operating	2/28/18
Activate exterior spigots at all boiler rooms	Lizell Contracting	$464	Operating	2/28/18
Sol-U-Cal lime turf application soil level pH 5.9	TreeEx	$778	Operating	3/1/18
Remove fallen ash tree at rear of 8-1	TreeEx	$600	Operating	3/6/18

February 2018

February 17, 2018 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Additional leaf clean-up (weather permitting) – before March clean-up	LFB Landscaping	$500	Operating	1/22/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – January	Continental Property Management	N/A	N/A	1/23/18
Maintain $28/unit/cycle maintenance fee for unit owners serviced by central boiler system	Continental Property Management	$28/month per cycle	Operating GL “5151”	1/23/18
Install three (3) LED floodlights facing Aspen Way at Buildings 3 and 7	Frank’s Lighting	$2,451	Operating	1/23/18
Stucco repairs at 3-17 and 13-3	John DePaul Masonry	$1,870	Operating	1/24/18
Replace batteries to sump pumps at boiler rooms M-10, M-23, and M-25	Lizell Contracting	$804	Operating GL “6540”	1/30/18
Chip Christmas trees – Install in wood chip beds	LFB Landscaping	$700	Operating	2/2/18
Tree removal and stump grinding – 14 trees (from 9/12/17 inspection)	TreeEx	$3,361	Operating	2/2/18
Improve storm water drainage at sidewalk at front of 1-3 / 1-4	LFB Landscaping	$1,200	Operating	2/2/18
2017 financial report (audit required by documents)	Luft & Company	$2,100	Operating	2/4/18
Install 10-foot signpost and replace damaged “stop” sign at Aspen Way/Lower State Road	HD Supply (Purchase) Lizell Contracting (Install)	$397 Hourly Rate	Operating	2/5/18
Mold remediation in common area attic above 2-7	Environmental Mold Solutions	$2,480	Operating	2/9/18
Remove oak tree and grind stump at side of 8-8	TreeEx	$1,080	Operating	2/12/18

January 2018

January 19, 2018 / admin / Comments Off

PROJECT

CONTRACTOR

ESTIMATED COST

FUNDING

COMPLETION DATE

Identify remote oil timers that have not turned since boilers were turned on in October (except 1-1, 1-7, 2-7, 7-5, 11-16 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer (eight meters)

Continental Property Management

(to ensure integrity of oil heat billing system)

N/A

1/11/18

Opinion/recommendation on large white pine tree near parking space 2-11

Keystone Tree

$100

Operating

1/16/18

December 2017

January 5, 2018 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Final fall clean up – included in grounds maintenance contract	LFB Landscaping	$850	Operating	12/8/17
Inspect large white oak above Building 2 and provide recommendation	Keystone Tree	$150 (2016 Price)	Operating	12/9/17
Inspect nine large Norway spruce near property line with 420 W. Court Street and provide recommendation	Keystone Tree	$125 (2016 Price)	Operating	12/9/17
Inspect large Norway spruce at West Oakland Avenue along property line and provide recommendation	Keystone Tree	Included in Price Above	Operating	12/9/17
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation	Keystone Tree	Included in Price Above	Operating	12/9/17
Mail community letter – Christmas tree collection areas	Continental Property Management	Copying & Mailing	Operating	12/15/17
Deep-root fertilize large white oak tree near Building 2	Keystone Tree	$175	Operating	12/22/17
Schedule/confirm oil delivery by Brinker’s mid-cycle – December	Continental Property Management	N/A	N/A	12/28/17
Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations	Lizell Contracting	Hourly Rate	Operating GL “6540”	12/28/17

November 2017

December 5, 2017 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Place 103 Rubbermaid buckets with calcium chloride at designated locations	Lizell Contracting	$1,035	Operating	11/21/17
Removal of leaves/debris from inside all trash enclosure areas	Lizell Contracting	Hourly Rate	Operating	11/22/17
Gutter/downspout cleaning	Chris Bohley	$1,598 (2016 Price – $1,598)	Operating	11/29/17

October 2017

November 15, 2017 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Submit FHA renewal application – Approval expires 11/12/17	Project Support Services	$1,000	Operating	10/6/17
Remove large fallen tree branch from Building 3	TreeEx	$125	Operating	10/10/17
Building inspection – Create list of areas to power wash by 3/31/18	Continental Property Management	N/A	N/A	10/12/17
Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7 (at six-month intervals)	Lizell Contracting	$560	Operating	10/12/17
Landscaping inspection – Create shrub removal list with Council	Continental Property Management	N/A	N/A	10/26/17
pH soil test analysis with recommendation to achieve 7.0 pH level – 5.9 pH 2017	TreeEx	N/A	Operating	10/27/17
Mail 2018 budget letter announcing $13 – $22 increase in monthly unit assessment	Continental Property Management	Copying/ Mailing	Operating	10/25/17
Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels	Continental Property Management	N/A	N/A	10/25/17
Mail letter to townhouse unit owners – Remove hoses from exterior spigots, clean chimneys, and service boilers	Continental Property Management	Copying & Postage	Operating	11/1/17
Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms	Lizell Contracting	$175 (Approx.)	Operating	11/3/17

September 2017

October 12, 2017 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Annual cleaning, maintenance, and service to boilers M-1 through M-25, installing oil tank additive and draining expansion tanks	Leonard Rose & Sons, Inc.	$13,468	GL “6540” Boiler and Maintenance Repair	8/18/17
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary	Lizell Contracting	Hourly Rate	Operating GL “6540”	9/11/17
In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 –February 28, 2018	Council and Continental Property Management	N/A	N/A	9/12/17
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations	Lizell Contracting	$468	Operating GL “6540”	9/14/17
Execute after-hours service agreement with Brinker’s Fuels thru 6/30/18	Brinker’s Fuels	$120/Hour Overtime $130/Hour	Operating GL “6540”	9/15/17
Mail cover letter and heating system booklet to all unit owners/ residents	Continental Property Management	Copying and Mailing	N/A	9/25/17
Turn on all boilers M-1 to M-25	Continental Property Management	N/A	N/A	10/8/17

August 2017

August 24, 2017 / admin / Comments Off

PROJECT	CONTRACTOR	ESTIMATED COST	FUNDING	COMPLETION DATE
Asphalt repaving project – Driveways, roadways, and parking spaces	Delaware Valley Paving	$340,035 ($222,269 Due Upon Completion, $11,901/Mo. thru 6/15/18)	Reserve	8/31/17
Construction monitoring – 2017 asphalt paving project	Bustamante Engineers	$5,900	Operating	8/4/17
Purchase/install five (5) “No Parking Fire Lane Tow Away” signs/ sign posts near Buildings 9 and 10	HD Supply (Purchase) Lizell Contracting (Install)	$484 $552	Operating	8/4/17
Replace two vandalized lane direction signs at island on Aspen Way near Building 4	HD Supply (Purchase) Lizell Contracting (Install)	$195 $132	Operating	8/4/17
Mail final notice to unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action on 11-12 per administrative resolution	Continental Property Management	To Be Determined	Operating	8/4/17
Remove dead birch tree near 10-1	TreeEx	$120	Operating	8/8/17
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons	Continental Property Management	N/A	N/A	8/16/17