| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Removal of leaves/debris from inside all trash enclosure areas | Lizell Contracting | $671 | Operating | 5/22/18 |
| Roof and gutter repairs at rear of 8-1 (from storm damaged tree falling on building) | Eiseman
Construction |
$3,480 | Operating | 5/30/18 |
| Install summer annuals at selected mulch beds | Council | To Be
Determined |
Operating | 6/3/18 |
| In-depth turf inspection – List/map of turf areas to improve | Continental Property Management | N/A | N/A | 6/12/18 |
| Inspect large white oak above building 2 and provide recommendation | Keystone Tree | $150
(2017 Price) |
Operating | 6/15/18 |
| Purchase/ship six (6) mailbox clusters near Buildings 1, 3, 5, 13, and 14 | Budget Mailboxes | $7,367 | Reserve | 6/15/18 |
| Roof repairs – Building 1 | Eiseman Construction | $1,653 | Operating | 6/15/18 |
| Roof repairs – Building 12 | Eiseman Construction | $914 | Operating | 6/15/18 |
| Roof repairs – Building 14 | Eiseman Construction | $1,610 | Operating | 6/15/18 |
| Replace rusted chimney cap at 14-1, and replace flashing near stucco wall | Eiseman Constructions | Included in $1610 price | Operating | 6/15/18 |
| June gutter cleaning | LFB Landscaping | $650 | Operating
GL “6522” |
6/21/18 |
| Repair break in underground water line at Building 3 near M-9 | Leonard Rose & Sons, and LFB Landscaping | Invoices pending | Operating | 7/5/18 |
Author: admin (page 1 of 5)
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Clear vegetation at intersection near Pine Run, and at side of buildings 8, 9, 10, and 11 near Pine Run | LFB Landscaping | $450 | Operating | 4/2/18 |
| Clean seventy (70) courtyard globe light fixtures | Lizell Contracting | $1,190
(2017 Price $1,190) |
Operating | 4/30/18 |
| Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace | Lizell Contracting | $1,386 | Operating
GL “6465” |
5/4/18 |
| Clean underground storm water drainage systems at 7-7 thru 7-23, and between buildings 3 and 7
(at six-month intervals) |
Lizell Contracting | $580 | Operating | 5/7/18 |
| Temporarily relocate six (6) mailbox clusters and prepare concrete slab for new mailboxes | Lizell Contracting | $1,930 | Operating | 5/8/18 |
| Turn off all boilers – M-1 thru M-25 | Continental Property Management | N/A | N/A | 5/10/18 |
| Install baffles at soffit and four (4) box vents at roof – 2-7 Aspen Way | Eiseman
Construction |
$1,609 | Operating | 5/11/18 |
| May gutter cleaning | LFB Landscaping | $650 | Operating
GL “6522” |
5/18/18 |
| Removal of leaves/debris from inside all fenced-in above-ground oil tank locations | Lizell Contracting | $566 | Operating
GL “6540” |
5/18/18 |
| Improve storm water drainage at front of 3-6 by installing Belgian block | LFB Landscaping | $225 | Operating | 5/22/18 |
| Mid-summer gutter and downspout cleaning | Bohley Enterprises | $1,222 | Operating | 5/24/18 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Remove large fallen maple tree in lawn between Building 11 and Lower State Road | TreeEx | $1,896 | Operating | 3/12/18 |
| Remove large fallen tree opposite Oleander Terrace | TreeEx | $948 | Operating | 3/12/18 |
| Replace sump pump batteries at
M-6, M-13, and M-24 (3-year cycle) |
Lizell Contracting | $804
($268/Each) |
Operating
GL “6540” |
3/13/18 |
| Inspect roofs at Buildings 1, 12, and 14 – Provide proposal to repair as needed | Eiseman
Construction |
$1,375 | Operating | 3/13/18 |
| Powerwash concrete slabs at all above-ground oil tank locations | Rolling Suds | $2,625 | Operating
GL “6540” |
3/19/18 |
| Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications | Continental Property Management | Copying
& Postage |
Operating | 3/20/18 |
| Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines | Continental Property Management | Copying
& Postage |
Operating | 3/20/18 |
| Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) | Shapiro Fire
Protection |
$133
(Inspection)
$1,091.25 (Service) |
Operating
GL “6540” |
3/21/18 |
| Exterior building powerwashing – 15,289 sq ft | Rolling Suds | $10,000 | Operating | 3/23/18 |
| Deep-root fertilize three (3) large sycamore trees | Davey Tree | $182 | Operating | 3/31/18 |
| Select 1” mulch option | LFB Landscaping | 1” – $9,569
(1” selected 2017) |
Operating | 4/4/18 |
| Fertilize all azaleas and rhododendrons with “holly-tone” – per contract | LFB Landscaping | $900 | Operating | 4/6/18 |
| Inject four (4) birch trees with “Merit” to prevent defoliation by beetles | Davey Tree | $152
(2017 Price) |
Operating | 4/10/18 |
| Clean entrance signs (2) and 15 mph signs (2) using Armor-All | Lizell Contracting | $210 | Operating | 4/13/18 |
| Mail “Important Fire Safety Notice”, clean dryer ducts, and notice to all unit owners/tenants (excluding townhome units) announcing that
heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1 |
Continental Property Management | Copying
& Postage |
Operating | 4/20/18 |
| Safety prune three (3) tall Norway spruce trees at property line near West Court Street | Keystone Tree | $1,495 | Operating | 4/26/18 |
| Remove large white pine tree near parking space 2-11 and grind stump | Keystone Tree | $620 | Operating | 4/26/18 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Inspect attic area above 2-7 and provide recommendation to improve ventilation | Eiseman Construction | Hourly Rate | Operating | 2/14/18 |
| Improve storm water drainage at sidewalk at front of 5-7 | LFB Landscaping | $975 | Operating | 2/14/18 |
| Improve storm water drainage at front of 3-5 / 3-6 at sidewalk | LFB Landscaping | $985 | Operating | 2/14/18 |
| Improve storm water drainage at sidewalk near 11-17 | LFB Landscaping | $950 | Operating | 2/14/18 |
| Remove 139 shrubs and grind stumps at 97 locations | LFB Landscaping | $5,100 | Operating | 2/15/18 |
| Schedule/confirm oil delivery by Brinker’s mid-cycle – February | Continental
Property Management |
N/A | N/A | 2/20/18 |
| Replace roof above 4-11 and boiler room M-11 – 375 sq ft | Eiseman
Construction |
$2,016 | Reserve | 2/20/18 |
| Mail first notice of annual election meeting to unit owners and exterior building powerwashing letter to entire community | Continental Property
Management |
Copying/
Mailing |
Operating | 2/26/18 |
| Removal of leaves/debris/snow from inside all trash enclosure areas | Lizell Contracting | Hourly Rate | Operating | 2/28/18 |
| Activate exterior spigots at all boiler rooms | Lizell Contracting | $464 | Operating | 2/28/18 |
| Sol-U-Cal lime turf application soil level pH 5.9 | TreeEx | $778 | Operating | 3/1/18 |
| Remove fallen ash tree at rear of
8-1 |
TreeEx | $600 | Operating | 3/6/18 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Additional leaf clean-up (weather permitting) – before March
clean-up |
LFB Landscaping | $500 | Operating | 1/22/18 |
| Schedule/confirm oil delivery by Brinker’s mid-cycle – January | Continental Property Management | N/A | N/A | 1/23/18 |
| Maintain $28/unit/cycle maintenance fee for unit owners serviced by central boiler system | Continental Property Management | $28/month
per cycle |
Operating
GL “5151” |
1/23/18 |
| Install three (3) LED floodlights facing Aspen Way at Buildings 3 and 7 | Frank’s Lighting | $2,451 | Operating | 1/23/18 |
| Stucco repairs at 3-17 and 13-3 | John DePaul Masonry | $1,870 | Operating | 1/24/18 |
| Replace batteries to sump pumps at boiler rooms M-10, M-23, and M-25 | Lizell Contracting | $804 | Operating
GL “6540” |
1/30/18 |
| Chip Christmas trees – Install in wood chip beds | LFB Landscaping | $700 | Operating | 2/2/18 |
| Tree removal and stump grinding – 14 trees (from 9/12/17 inspection) | TreeEx | $3,361 | Operating | 2/2/18 |
| Improve storm water drainage at sidewalk at front of 1-3 / 1-4 | LFB Landscaping | $1,200 | Operating | 2/2/18 |
| 2017 financial report
(audit required by documents) |
Luft &
Company |
$2,100 | Operating | 2/4/18 |
| Install 10-foot signpost and replace damaged “stop” sign at Aspen Way/Lower State Road | HD Supply
(Purchase)
Lizell Contracting |
$397
Hourly Rate |
Operating | 2/5/18 |
| Mold remediation in common area attic above 2-7 | Environmental
Mold Solutions |
$2,480 | Operating | 2/9/18 |
| Remove oak tree and grind stump at side of 8-8 | TreeEx | $1,080 | Operating | 2/12/18 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Identify remote oil timers that have not turned since boilers were turned on in October (except 1-1, 1-7, 2-7, 7-5, 11-16 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer (eight meters) | Continental Property Management
(to ensure integrity of oil heat billing system) |
N/A | N/A | 1/11/18 |
| Opinion/recommendation on large white pine tree near parking space 2-11 | Keystone Tree | $100 | Operating | 1/16/18 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Final fall clean up – included in grounds maintenance contract | LFB Landscaping | $850 | Operating | 12/8/17 |
| Inspect large white oak above Building 2 and provide recommendation | Keystone Tree | $150
(2016 Price) |
Operating | 12/9/17 |
| Inspect nine large Norway spruce near property line with 420 W. Court Street and provide recommendation | Keystone Tree | $125
(2016 Price) |
Operating | 12/9/17 |
| Inspect large Norway spruce at West Oakland Avenue along property line and provide recommendation | Keystone Tree | Included in
Price Above |
Operating | 12/9/17 |
| Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation | Keystone Tree | Included in
Price Above |
Operating | 12/9/17 |
| Mail community letter – Christmas tree collection areas | Continental Property Management | Copying
& Mailing |
Operating | 12/15/17 |
| Deep-root fertilize large white oak tree near Building 2 | Keystone Tree | $175 | Operating | 12/22/17 |
| Schedule/confirm oil delivery by Brinker’s mid-cycle – December | Continental Property Management | N/A | N/A | 12/28/17 |
| Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations | Lizell Contracting | Hourly Rate | Operating
GL “6540” |
12/28/17 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Place 103 Rubbermaid buckets with calcium chloride at designated locations | Lizell Contracting | $1,035 | Operating | 11/21/17 |
| Removal of leaves/debris from inside all trash enclosure areas | Lizell Contracting | Hourly
Rate |
Operating | 11/22/17 |
| Gutter/downspout cleaning | Chris Bohley | $1,598
(2016 Price – $1,598) |
Operating | 11/29/17 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Submit FHA renewal application – Approval expires 11/12/17 | Project Support Services | $1,000 | Operating | 10/6/17 |
| Remove large fallen tree branch from Building 3 | TreeEx | $125 | Operating | 10/10/17 |
| Building inspection – Create list of areas to power wash by 3/31/18 | Continental Property Management | N/A | N/A | 10/12/17 |
| Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7
(at six-month intervals) |
Lizell Contracting | $560 | Operating | 10/12/17 |
| Landscaping inspection – Create shrub removal list with Council | Continental
Property Management |
N/A | N/A | 10/26/17 |
| pH soil test analysis with recommendation to achieve 7.0 pH level – 5.9 pH 2017 | TreeEx | N/A | Operating | 10/27/17 |
| Mail 2018 budget letter announcing $13 – $22 increase in monthly unit assessment | Continental Property Management | Copying/
Mailing |
Operating | 10/25/17 |
| Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels | Continental Property Management | N/A | N/A | 10/25/17 |
| Mail letter to townhouse unit
owners – Remove hoses from exterior spigots, clean chimneys, and service boilers |
Continental Property Management | Copying
& Postage |
Operating | 11/1/17 |
| Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms | Lizell Contracting | $175
(Approx.) |
Operating | 11/3/17 |
| PROJECT | CONTRACTOR | ESTIMATED COST | FUNDING | COMPLETION DATE |
| Annual cleaning, maintenance, and service to boilers M-1 through
M-25, installing oil tank additive and draining expansion tanks |
Leonard Rose
& Sons, Inc. |
$13,468 | GL “6540”
Boiler and Maintenance Repair |
8/18/17 |
| Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary | Lizell Contracting | Hourly Rate | Operating
GL “6540” |
9/11/17 |
| In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 –February 28, 2018 | Council and
Continental Property Management |
N/A | N/A | 9/12/17 |
| Removal of leaves/debris from inside all fenced-in above-ground oil tank locations | Lizell Contracting | $468 | Operating
GL “6540” |
9/14/17 |
| Execute after-hours service agreement with Brinker’s Fuels thru 6/30/18 | Brinker’s Fuels | $120/Hour
Overtime $130/Hour |
Operating
GL “6540” |
9/15/17 |
| Mail cover letter and heating system booklet to all unit owners/ residents | Continental Property Management | Copying and Mailing | N/A | 9/25/17 |
| Turn on all boilers M-1 to M-25 | Continental Property Management | N/A | N/A | 10/8/17 |
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