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April 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Grind eleven (11) stumps at

four (4) locations

TreeEx $150 Operating 3/13/17
Exterior building powerwashing – 89 locations – 10,840 sq ft Rolling Suds (Before Installation of Mulch) $6,500 Operating 3/24/17
Deep-root fertilize three (3) large sycamore trees Davey Tree $175

 

(2016 Cost –

$180)

Operating 3/27/17
Inject four (4) birch trees with

“Merit” to prevent defoliation by beetles

Davey Tree $145 Operating 3/27/17
Sol-U-Cal lime turf application – Fall 2016 pH 6.0 TreeEx $787 Operating 3/29/17
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications Continental Property Management Copying

& Postage

Operating 3/31/17
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying

& Postage

Operating 3/31/17
Powerwash 7,025 lin ft of concrete curbs (excluding curbs replaced in 2016) prior to repaving Rolling Suds $6,500 Operating 4/5/17
Clean seventy (70) courtyard globe light fixtures Lizell Contracting $1,190

(2016 Price

$1,190)

Operating 4/11/17
Mail “Important Fire Safety Notice”, clean dryer ducts, and mail notice to all unit owners/tenants (excluding townhome units) announcing that heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1 Continental Property Management Copying

& Postage

Operating 4/13/17
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace Lizell Contracting $750

(Approx.)

Operating

GL “6465”

4/17/17
Replace six (6) 150-watt HPS fixtures with LED Frank’s Lighting $1,363 Operating 4/20/17
Water meter replacement program, M-1 thru M-25 Doylestown Township Municipal Authority N/A N/A 4/21/17

March 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Turn on water to all exterior spigots at 25 boiler rooms and install hoses Lizell Contracting $231 Operating 2/21/17
Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations Lizell Contracting $264 Operating

GL “6540”

2/22/17
Mail exterior building power washing letter to community Continental Property Management Copying/

Postage

Operating 3/6/17
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting $197 Operating

GL “6540”

3/6/17
Powerwashing floor, interior wall, top, and exterior wall of 35 trash enclosure areas Rolling Suds (Before Installation of Mulch) $3,200

 

(2016 Cost – $3,200)

Operating 3/6/17
Fill large potholes on Aspen Way near Building 11 Lizell Contracting $301 Operating 3/7/17
Develop specifications for 2017 asphalt paving project Bustamante Engineers $1,300 Operating 3/8/17
Removal of leaves/debris/snow from inside all trash enclosure areas Lizell Contracting $483 Operating 3/9/17
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) Shapiro Fire

Protection

$291 Operating

GL “6540”

3/10/17
Assess $250 oil maintenance charge to seven (7) unit owners who have not scheduled service call with Leonard Rose & Sons Continental

Property Management

N/A N/A 3/16/17

February 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Repair stucco at step roof above

3-7 to prevent water infiltration

John DePaul Masonry $815 Operating 2/20/17
Schedule/confirm oil delivery by Brinker’s – mid-cycle February Continental

Property Management

N/A N/A 2/23/17

January 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 7-5 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer Continental Property Management (to ensure integrity of oil heat billing system) N/A N/A 1/11/17
Tree pruning – Three trees from Council inspection Keystone Tree $695 Operating 1/20/17
Community-wide tree pruning project according to detailed specifications Davey Tree $6,575

 

(2016 Cost – $6,545

TreeEx)

Operating 1/20/17
Install handrail at sidewalk near parking lot 5-10 Lester Leedom $375 Operating 1/24/17
Schedule/confirm oil delivery by Brinker’s – mid-cycle January Continental

Property Management

N/A N/A 1/25/17
Repair three water valve caps at intersection of Plum Tree Court and Aspen Way Doylestown

Township Municipal Authority

N/A N/A 1/31/17
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 1/31/17
Remove three trees, grind stumps, dump chips at wood chip bed areas – from Council inspection TreeEx $1,935 Operating 2/3/17
Tree removal and stump grinding, 4 locations (from 2016 tree inspection) TreeEx $1,390 Operating 2/3/17
Adjust maintenance fee for unit owners serviced by central boiler system –  (If necessary, on a calendar basis) Continental Property Management – After year-end Balance Sheet

is published

Reduced from $32 per cycle

to

$28 per cycle

Operating

GL “5151”

2/9/17
2016 financial report – Audit Luft & Company $2,100 Operating 2/15/17

December 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Remove large overgrown yew at intersection of Aspen Way and Sassafras Court, grind stumps, and install topsoil/seed TreeEx $250 Operating 12/14/16
Final fall clean up – included in Grounds Maintenance Contract LFB Landscaping $850 Operating 12/15/16
Mail community letter – Christmas tree collection areas Continental

Property

Management

Copying

and

Mailing

Operating 12/15/16
Installation of an additional underground service line near Buildings 10-11, to serve entire community PECO Energy N/A N/A 12/21/16
Schedule/confirm oil delivery by Brinker’s mid-cycle – December Continental Property Management N/A N/A 12/23/16

November 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $663 Operating 11/1/16
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2015 Price)

Operating 11/2/16
Inspect 9 large Norway spruce near property line with 420 W. Court Street and provide recommendation Keystone Tree $125

(2015 Price)

Operating 11/2/16
Inspect large Norway spruce at

West Oakland Avenue along

property line and provide recommendation

Keystone Tree Included in

Price Above

Operating 11/2/16
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation Keystone Tree Included in

Price Above

Operating 11/2/16
pH soil test analysis with recommendation to achieve 7.0 pH level – 6.0 pH TreeEx N/A Operating 11/7/16
Fertilize large white oak tree near Building 2 Keystone Tree $180 Operating 11/14/16
Re-certification of boiler at M-19  expires 11/4/16 (required every two years by PA Dept. Labor/ Industry) Nationwide Insurance

(Last performed 2014)

$44

(2014 Cost)

Operating

GL “6540”

11/21/16

 

Gutter and downspout cleaning –

All buildings

Chris Bohley $1,598

(Same Price

as 2015)

Operating 11/22/16

October 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Clean 49 light fixtures above doorways Lizell Contracting $573

(2015 Price)

Operating 10/16/16
Replace 1,817 lin ft of concrete curb

line at 68 locations

Michael DeLaurentis $79,989 Reserve 10/17/16
Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms Lizell Contracting $201 Operating 10/24/16
Schedule oil delivery dates with Brinker’s Fuels – November 2016 to May 2017 Continental Property Management N/A N/A 10/25/16
Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7

(at six-month intervals)

Lizell Contracting $1,445 Operating 10/25/16
Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels Continental Property Management N/A N/A 10/27/16
Place 103 Rubbermaid buckets with calcium chloride at designated locations Lizell Contracting $875 Operating 10/28/16
Mail letter to townhouse unit owners – Remove hoses from exterior spigots, clean chimneys, and service boilers Continental Property Management Copying

& Postage

Operating 11/1/16

September 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Building inspection – Create list of areas to power wash by 3/31/17 Continental Property Management N/A N/A 9/8/16
Mail cover letter and heating system booklet to all unit owners/residents Continental Property Management Copying and Mailing N/A 9/12/16
Removal of leaves/debris from

inside all fenced-in above-ground oil tank locations

Lizell Contracting Hourly Rate Operating

GL “6540”

9/20/16
In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 – February 28, 2017 Continental Property Management N/A N/A 9/20/16
Improve storm water drainage near ground level patio 5-19 (complete after concrete patio is replaced) LFB Landscaping $1,475 Operating 9/21/16
Concrete sidewalk replacement –

95 locations, 1,349 sq ft

Unitex $17,605 Reserve 9/30/16
Turn on all boilers M-1 to M-25 Continental Property Management N/A N/A 10/4/16

August 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2015 Price)

Operating

 

7/25/16
Roof replacement – M-2 and M-9 Eiseman Construction $2,985 Reserve 7/26/16
Community wide tree removal inspection Council and Continental Property Management N/A N/A 7/28/16
Installation of additional river rock to control erosion 2-8 / 2-9 LFB Landscaping $480 Operating 8/5/16
Removal birch tree at rear of 14-1 and grind stump Davey Tree $255 Operating 8/9/16
Installation of topsoil/seeds, area 2 10,952 Sq. Ft. LFB Landscaping $5,609 Operating 9/19/16
Annual maintenance and service,

boilers M-1 through M-25

Leonard Rose

& Sons

$10,919

$140/Hour

 

($13,702 –

Cost 2015)

Operating

GL “6540”

8/9/16
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting Hourly Rate Operating

GL “6540”

8/23/16
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons Continental Property Management N/A N/A 9/7/16

July

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Execute after-hours service agreement with Brinker’s Fuels through 6/30/17 Brinker’s Fuels $115/Hour

 

Overtime

$125/Hour

Operating

GL “6540”

7/15/16
Fire hydrant painting Doylestown Township N/A N/A 7/15/16
Clean underground storm water drainage systems at 7-7 through 7-23, and between buildings 3 and 7 (at six month intervals) Lizell Contracting Hourly Rate Operating 7/21/16
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