Author: admin (page 2 of 4)

January 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 7-5 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer Continental Property Management (to ensure integrity of oil heat billing system) N/A N/A 1/11/17
Tree pruning – Three trees from Council inspection Keystone Tree $695 Operating 1/20/17
Community-wide tree pruning project according to detailed specifications Davey Tree $6,575

 

(2016 Cost – $6,545

TreeEx)

Operating 1/20/17
Install handrail at sidewalk near parking lot 5-10 Lester Leedom $375 Operating 1/24/17
Schedule/confirm oil delivery by Brinker’s – mid-cycle January Continental

Property Management

N/A N/A 1/25/17
Repair three water valve caps at intersection of Plum Tree Court and Aspen Way Doylestown

Township Municipal Authority

N/A N/A 1/31/17
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 1/31/17
Remove three trees, grind stumps, dump chips at wood chip bed areas – from Council inspection TreeEx $1,935 Operating 2/3/17
Tree removal and stump grinding, 4 locations (from 2016 tree inspection) TreeEx $1,390 Operating 2/3/17
Adjust maintenance fee for unit owners serviced by central boiler system –  (If necessary, on a calendar basis) Continental Property Management – After year-end Balance Sheet

is published

Reduced from $32 per cycle

to

$28 per cycle

Operating

GL “5151”

2/9/17
2016 financial report – Audit Luft & Company $2,100 Operating 2/15/17

December 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Remove large overgrown yew at intersection of Aspen Way and Sassafras Court, grind stumps, and install topsoil/seed TreeEx $250 Operating 12/14/16
Final fall clean up – included in Grounds Maintenance Contract LFB Landscaping $850 Operating 12/15/16
Mail community letter – Christmas tree collection areas Continental

Property

Management

Copying

and

Mailing

Operating 12/15/16
Installation of an additional underground service line near Buildings 10-11, to serve entire community PECO Energy N/A N/A 12/21/16
Schedule/confirm oil delivery by Brinker’s mid-cycle – December Continental Property Management N/A N/A 12/23/16

November 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $663 Operating 11/1/16
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2015 Price)

Operating 11/2/16
Inspect 9 large Norway spruce near property line with 420 W. Court Street and provide recommendation Keystone Tree $125

(2015 Price)

Operating 11/2/16
Inspect large Norway spruce at

West Oakland Avenue along

property line and provide recommendation

Keystone Tree Included in

Price Above

Operating 11/2/16
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation Keystone Tree Included in

Price Above

Operating 11/2/16
pH soil test analysis with recommendation to achieve 7.0 pH level – 6.0 pH TreeEx N/A Operating 11/7/16
Fertilize large white oak tree near Building 2 Keystone Tree $180 Operating 11/14/16
Re-certification of boiler at M-19  expires 11/4/16 (required every two years by PA Dept. Labor/ Industry) Nationwide Insurance

(Last performed 2014)

$44

(2014 Cost)

Operating

GL “6540”

11/21/16

 

Gutter and downspout cleaning –

All buildings

Chris Bohley $1,598

(Same Price

as 2015)

Operating 11/22/16

October 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Clean 49 light fixtures above doorways Lizell Contracting $573

(2015 Price)

Operating 10/16/16
Replace 1,817 lin ft of concrete curb

line at 68 locations

Michael DeLaurentis $79,989 Reserve 10/17/16
Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms Lizell Contracting $201 Operating 10/24/16
Schedule oil delivery dates with Brinker’s Fuels – November 2016 to May 2017 Continental Property Management N/A N/A 10/25/16
Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7

(at six-month intervals)

Lizell Contracting $1,445 Operating 10/25/16
Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels Continental Property Management N/A N/A 10/27/16
Place 103 Rubbermaid buckets with calcium chloride at designated locations Lizell Contracting $875 Operating 10/28/16
Mail letter to townhouse unit owners – Remove hoses from exterior spigots, clean chimneys, and service boilers Continental Property Management Copying

& Postage

Operating 11/1/16

September 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Building inspection – Create list of areas to power wash by 3/31/17 Continental Property Management N/A N/A 9/8/16
Mail cover letter and heating system booklet to all unit owners/residents Continental Property Management Copying and Mailing N/A 9/12/16
Removal of leaves/debris from

inside all fenced-in above-ground oil tank locations

Lizell Contracting Hourly Rate Operating

GL “6540”

9/20/16
In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 – February 28, 2017 Continental Property Management N/A N/A 9/20/16
Improve storm water drainage near ground level patio 5-19 (complete after concrete patio is replaced) LFB Landscaping $1,475 Operating 9/21/16
Concrete sidewalk replacement –

95 locations, 1,349 sq ft

Unitex $17,605 Reserve 9/30/16
Turn on all boilers M-1 to M-25 Continental Property Management N/A N/A 10/4/16

August 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2015 Price)

Operating

 

7/25/16
Roof replacement – M-2 and M-9 Eiseman Construction $2,985 Reserve 7/26/16
Community wide tree removal inspection Council and Continental Property Management N/A N/A 7/28/16
Installation of additional river rock to control erosion 2-8 / 2-9 LFB Landscaping $480 Operating 8/5/16
Removal birch tree at rear of 14-1 and grind stump Davey Tree $255 Operating 8/9/16
Installation of topsoil/seeds, area 2 10,952 Sq. Ft. LFB Landscaping $5,609 Operating 9/19/16
Annual maintenance and service,

boilers M-1 through M-25

Leonard Rose

& Sons

$10,919

$140/Hour

 

($13,702 –

Cost 2015)

Operating

GL “6540”

8/9/16
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting Hourly Rate Operating

GL “6540”

8/23/16
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons Continental Property Management N/A N/A 9/7/16

July

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Execute after-hours service agreement with Brinker’s Fuels through 6/30/17 Brinker’s Fuels $115/Hour

 

Overtime

$125/Hour

Operating

GL “6540”

7/15/16
Fire hydrant painting Doylestown Township N/A N/A 7/15/16
Clean underground storm water drainage systems at 7-7 through 7-23, and between buildings 3 and 7 (at six month intervals) Lizell Contracting Hourly Rate Operating 7/21/16

June

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Clean entrance signs (2) and 15 mph signs (2) using Armor-All Lizell Contracting $108 Operating 5/23/16
Paint yellow lane marker on Aspen Way near building 1 Lizell Contracting $181 Operating 5/27/16
Replace backflow preventers at M-15 and M-18 to reduce vibration noise Leonard Rose

& Sons

Hourly Rate Operating 6/3/16
Clean 25 boiler room chimneys Doylestown Chimney Cleaning $1,000

(2015 Price – $1,000)

Operating

GL “6540”

6/8/16
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $567 Operating 6/10/16
In-depth turf inspection – List/map of turf areas to improve Continental Property Management N/A N/A 6/21/16
Execute oil price for 2016-2017 heating season Brinker’s Fuels $1.869/

Gallon

32,000 to

45,000 Gallons

Operating

GL “6420”

6/22/16
June gutter cleaning LFB Landscaping $650 Operating

GL “6522”

6/24/16
Mail final notice to unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action per administrative resolution Continental Property Management To Be Determined Operating 6/25/16

May

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Replace electric meter panel box –

7-22, 7-23

Frank’s Lighting $2,195 Reserve 4/19/16
Replace electric meter panel box –

7-7, 7-14, 7-15

Frank’s Lighting $3,671 Reserve 4/20/16
Replace electric meter panel box –

7-5, 7-6, 7-16

Frank’s Lighting $3,671 Reserve 4/21/16
Concrete sidewalk repairs at six locations John DePaul Masonry $1,159 Operating 4/21/16
Replace electric meter panel box –

4-6, 4-7, 4-8

Frank’s Lighting $3,671 Reserve 4/25/16
Replace electric meter panel box –

5-7, 5-8, 5-9

Frank’s Lighting $3,671 Reserve 4/26/16
Replace electric meter panel box –

5-10, 5-11, 5-21

Frank’s Lighting $3,671 Reserve 4/27/16
Landscaping improvements – Hillside area between Building 3 and 7, and improve storm water drainage LFB Landscaping $2,045 Operating 4/29/16
Replace electric meter panel box –

2-15, 2-16, 2-23

Frank’s Lighting $3,671 Reserve 5/2/16
Replace electric meter panel box –

2-19, 2-20, 2-21

Frank’s Lighting $3,671 Reserve 5/3/16
Detailed tree pruning – According to specifications TreeEx $6,545

 

(2015 Price  $5,550 –

Bair Tree)

Operating 5/3/16
Replace electric meter panel box –

2-14, 2-24, 2-25

Frank’s Lighting $3,671 Reserve 5/4/16
Deep-root fertilization of three (3) large sycamore trees (one-year cycle) Davey Tree $180 Operating 5/6/16
Replace electric meter panel box –

2-9, 2-10, M-4

Frank’s Lighting $2,139 Reserve 5/9/16
Replace electric meter panel box –

2-7, 2-8

Frank’s Lighting $2,195 Reserve 5/10/16
Replace electric meter panel box –

2-31, 2-32, M-2

Frank’s Lighting $2,139 Reserve 5/11/16
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $432 Operating

GL “6540”

5/11/16
Stucco repairs at three (3) locations John DePaul

Masonry

$1,365 Operating 5/11/16
May gutter cleaning (per contract) LFB Landscaping $650 Operating

GL “6522”

5/16/16
Replace electric meter panel box –

2-5, 2-6

Frank’s Lighting $2,195 Reserve 5/16/16
Replace electric meter panel box –

2-35, 2-36, M-2

Frank’s Lighting $2,283 Reserve 5/17/16
Install summer annuals at selected mulch beds Council To Be

Determined

Operating 5/18/16
Turn off all boilers – M-1 thru M-25 Continental Property Management N/A N/A 5/19/16

April

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract LFB Landscaping $900 Operating 3/2/16
Replace electric meter panel box –

5-13, 5-17, 5-18

Frank’s Lighting $3,671 Reserve 3/15/16
Replace electric meter panel box – 10-1 Frank’s Lighting $743 Reserve 3/16/16
Replace electric meter panel box – 10-2 Frank’s Lighting $743 Reserve 3/16/16
Replace electric meter panel box – 13-2 Frank’s Lighting $743 Reserve 3/16/16
Replace electric meter panel box – 13-4 Frank’s Lighting $743 Reserve 3/17/16
Replace electric meter panel box – 14-1 Frank’s Lighting $743 Reserve 3/17/16
Replace electric meter panel box – 14-2 Frank’s Lighting $743 Reserve 3/17/16
Replace electric meter panel box – M-15 Frank’s Lighting $919 Reserve 3/17/16
Replace electric meter panel box – M-25 Frank’s Lighting $919 Reserve 3/17/16
Replace electric meter panel box – M-6 Frank’s Lighting $919 Reserve 3/22/16
Replace electric meter panel box – M-7 Frank’s Lighting $919 Reserve 3/22/16
Replace electric meter panel box – M-5 Frank’s Lighting $919 Reserve 3/22/16
Replace electric meter panel box – M-12 Frank’s Lighting $919 Reserve 3/22/16
Stabilize rusting base of wrought iron handrail near 6-5 Lester Leedom $130 Operating 3/23/16
Select 1” mulch option LFB Landscaping 1” – $9,569

(1” selected

2015)

Operating 3/23/16
Replace electric meter panel box – M-10 Frank’s Lighting $919 Reserve 3/23/16
Replace electric meter panel box – M-11 Frank’s Lighting $919 Reserve 3/23/16
Replace electric meter panel box – M-14 Frank’s Lighting $919 Reserve 3/23/16
Replace electric meter panel box – M-16 Frank’s Lighting $919 Reserve 3/23/16
Replace electric meter panel box – M-17 Frank’s Lighting $919 Reserve 3/24/16
Replace electric meter panel box – M-20 Frank’s Lighting $919 Reserve 3/24/16
Replace electric meter panel box – M-19 Frank’s Lighting $919 Reserve 3/24/16
Replace electric meter panel box – M-18 Frank’s Lighting $919 Reserve 3/24/16
Replace electric meter panel box –

1-3 and 1-4

Frank’s Lighting $1,986 Reserve 3/29/16
Replace electric meter panel box –

1-1 and 1-2

Frank’s Lighting $1,986 Reserve 3/29/16
Replace electric meter panel box –

1-7 and 1-8

Frank’s Lighting $1,986 Reserve 3/30/16
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and

air conditioning unit, architectural guidelines

Continental Property Management Copying &

Postage

Operating 3/31/16
Mail letter to non-townhouse unit owners/residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying &

Postage

Operating 3/31/16
Replace electric meter panel box – 13-1 Frank’s Lighting $743 Reserve 3/31/16
Replace electric meter panel box – 13-3 Frank’s Lighting $743 Reserve 3/31/16
Replace electric meter panel box –

9-1, 9-2, 9-3, 9-4, 9-5

Frank’s Lighting $3,715

($743/Unit)

Reserve 4/4/16
Replace electric meter panel box –

9-6, 9-7, 8-1, 8-2, 8-3

Frank’s Lighting $3,715

($743/Unit)

Reserve 4/5/16
Replace electric meter panel box –

8-4, 8-5, 8-6, 8-7, 8-8

Frank’s Lighting $3,715

($743/Unit)

Reserve 4/6/16
Replace electric meter panel box –

11-3, 11-16, 11-18

Frank’s Lighting $3,671 Reserve 4/8/16
Replace electric meter panel box –

3-13, 3-14

Frank’s Lighting $1,463 Reserve 4/11/16
Replace electric meter panel box –

3-5, 3-6

Frank’s Lighting $1,463 Reserve 4/12/16
Replace electric meter panel box –

3-7, 3-8

Frank’s Lighting $1,463 Reserve 4/12/16
Replace electric meter panel box –

3-11, 3-12

Frank’s Lighting $1,463 Reserve 4/13/16
Remove 40’ tall, 36” diameter ash tree near 3-2, and grind stump TreeEx $825 Operating 4/13/16
Replace electric meter panel box –

3-17, 3-18

Frank’s Lighting $1,463 Reserve 4/14/16
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace Lizell Contracting $750

(Approx.)

Operating

GL “6465”

4/14/16
Improve storm water drainage near ground level patio at 12-1 LFB Landscaping $4,875 Operating 4/15/16
Repair pin-hole leak in water supply line inside boiler room M-8 Leonard Rose

& Sons

Hourly Rate

Plus Materials

Operating 4/18/16
Mail notice to all unit owners/tenants (excluding townhome units) announcing that heat will be turned off to all units May 9-13 and to reconcile outstanding oil heating balance by 7/1/16 Continental Property Management Copying &

Postage

Operating 4/18/16
Pothole repair using infra-red machine Delaware Valley Paving $2,500

($2,500

October 2015)

Operating 4/19/16
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