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June 2019

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
final notice to four (4) unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action per administrative resolution Continental Property Management Copying/ Postage Operating 7/1/19
Schedule oil delivery dates with Brinker’s Fuels – November 2019 to May 2020 Brinker’s Fuels and Continental Property Management N/A N/A 6/26/19
Executive fixed oil price for 2019 – 2020 season Brinker’s Fuels $2.219/gal for 32,000 – 45,000 gallons Operating 6/26/19
Remove large overgrown shrub at driveway near 9-7 Aspen Way TreeEx $149 Operating 6/25/19
Clean 25 boiler room chimneys Doylestown Chimney Cleaning $1,000 (2018 Price – $1,000) Operating GL “6540” 6/24/19
June gutter cleaning LFB Landscaping $650 Operating GL “6522” 6/15/19
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations (prior to fence staining project) Lizell Contracting Hourly rate Operating GL”6540” 6/11/19
final notice to four (4) unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action per administrative resolution Continental Property Management Copying/ Postage Operating 7/1/19
Schedule oil delivery dates with Brinker’s Fuels – November 2019 to May 2020 Brinker’s Fuels and Continental Property Management N/A N/A 6/26/19

May 2019

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Turn off all boilers – M-1 thru M-25 Continental Property Management N/A N/A 5/9/19
Purchase and replace seventy (70) 100 watt equivalent LED bulbs with 150 watt equivalent LED bulbs Lizell Contracting $3,403 Operating 5/9/19
Deep root fertilize three (3) large sycamore trees Davey Tree $200 (2018 Price $182) Operating 5/13/19
May gutter cleaning LFB Landscaping $650 Operating GL “6522” 5/15/19
Remove storm-damaged tree from Aspen/Oleander Terrace TreeEx Labor Rate Operating 5/28/19
Recertification of 24 boilers (Except M-19) required every two years by PA Dept. Labor/Industry) Hartford Steam Boiler(Authorized by Nationwide Insurance) $1,056 (2018 price – $44/location) Operating GL “6540” 5/28/19
Removal of storm-damaged Hemlock TreeEx Labor/Materials Operating 5/28/19
Replace circuit breaker panel boxes at nine (9) below-grade boiler rooms (M-6, M-13, M-15, M-16, M-20, M-21, M-22, M-23, M-25) Frank’s Lighting $9,900 Operating GL “6540” – $4,214 and GL “6541” – $5,686 5/29/19
Late-spring gutter and downspout cleaning Bohley Enterprises $1,222 (2018 price) Operating 5/30/19

February 2019

PROJECTCONTRACTORESTIMATED COSTFUNDING COMPLETION DATE
Replacement of electric sump pumps in Boiler Rooms M-6, M-7, M-16, and M-23 Lizell Contracting $1,864 ($466/ Location) Operating GL “6540” 1/4/19
Replace sump pump battery at M-16 (3-year cycle) Lizell Contracting $300 (Est.) Operating GL “6540” 1/5/19
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting Hourly rate Operating 1/7/19
Late-fall gutter and downspout cleaning Bohley Enterprises $1,692 (2017 Price $1,598) Operating 1/10/19
Remove/dispose five old black metal mailbox clusters Lizell Contracting $560 Operating 1/11/19
Adjust maintenance fee for unit owners serviced by central boiler system – (if necessary, on a calendar basis) Continental Property Management – after year-end balance sheet is published Increased to $32/unit/cycle from $28/unit/cycle effective 2/12/19 Operating GL”5151” 1/22/19
Schedule/confirm oil delivery by Brinker’s mid-cycle – January Brinker’s Fuels N/A N/A 1/24/19
Chip Christmas trees – install woodchip beds LFB Landscaping $700 Operating 1/31/19
2018 Financial Statement – Audit Luft & Company, CPA $2,100 Operating 2/4/19
Replace 3’ x 4’ concrete block and raise curb box at side of building 3, near M-9 Genesis Concrete $520 Reserve 2/5/19
Asphalt replacement at driveway at 8-7 – 3’ x 4’ Peco Energy N/A N/A 2/7/19
Extension to June 2018,Re-certification of boiler M-19 (required every two (2) years by PA Department of Labor/Industry) Hartford Steam Boiler (Authorized by Nationwide Insurance) $44 (2017 price) Operating GL “6540” 2/7/19

January 2019

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Replacement of electric sump

pumps in Boiler Rooms M-6, M-7,

M-16, and M-23

Lizell Contracting $1,864

($466/

Location)

Operating

GL “6540”

1/4/19
Replace sump pump battery at

M-16 (3-year cycle)

Lizell Contracting $300 (Est.) Operating

GL “6540”

1/5/19
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting Hourly rate Operating 1/7/19
Late-fall gutter and downspout cleaning Bohley Enterprises $1,692

(2017 Price

$1,598)

Operating 1/10/19
Remove/dispose five old black metal mailbox clusters Lizell Contracting $560 Operating 1/11/19
Adjust maintenance fee for unit owners serviced by central boiler system – (if necessary, on a calendar basis) Continental Property Management – after year-end balance sheet is published Increased to $32/unit/cycle from $28/unit/cycle effective 2/12/19 Operating

GL”5151”

1/22/19
Schedule/confirm oil delivery by Brinker’s mid-cycle – January Brinker’s Fuels N/A N/A 1/24/19
Chip Christmas trees – install woodchip beds LFB Landscaping $700 Operating 1/31/19
2018 Financial Statement – Audit Luft & Company, CPA $2,100 Operating 2/4/19
Replace 3’ x 4’ concrete block and raise curb box at side of building 3, near M-9 Genesis Concrete $520 Reserve 2/5/19
Asphalt replacement at driveway at 8-7 – 3’ x 4’ Peco Energy N/A N/A 2/7/19
Extension to June 2018,Re-certification of boiler M-19 (required every two (2) years by PA Department of Labor/Industry) Hartford Steam Boiler (Authorized by Nationwide Insurance) $44 (2017 price) Operating

GL “6540”

2/7/19

June 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $671 Operating 5/22/18
Roof and gutter repairs at rear of 8-1 (from storm damaged tree falling on building) Eiseman

Construction

$3,480 Operating 5/30/18
Install summer annuals at selected mulch beds Council To Be

Determined

Operating 6/3/18
In-depth turf inspection – List/map of turf areas to improve Continental Property Management N/A N/A 6/12/18
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2017 Price)

Operating 6/15/18
Purchase/ship six (6) mailbox clusters near Buildings 1, 3, 5, 13, and 14 Budget Mailboxes $7,367 Reserve 6/15/18
Roof repairs – Building 1 Eiseman Construction $1,653 Operating 6/15/18
Roof repairs – Building 12 Eiseman Construction $914 Operating 6/15/18
Roof repairs – Building 14 Eiseman Construction $1,610 Operating 6/15/18
Replace rusted chimney cap at 14-1, and replace flashing near stucco wall Eiseman Constructions Included in $1610 price Operating 6/15/18
June gutter cleaning LFB Landscaping $650 Operating

GL “6522”

6/21/18
Repair break in underground water line at Building 3 near M-9 Leonard Rose & Sons, and LFB Landscaping Invoices pending Operating 7/5/18

May 2018

 

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Clear vegetation at intersection near Pine Run, and at side of buildings 8, 9, 10, and 11 near Pine Run LFB Landscaping $450 Operating 4/2/18
Clean seventy (70) courtyard globe light fixtures Lizell Contracting $1,190

(2017 Price

$1,190)

Operating 4/30/18
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace Lizell Contracting $1,386 Operating

GL “6465”

5/4/18
Clean underground storm water drainage systems at 7-7 thru 7-23, and between buildings 3 and 7

(at six-month intervals)

Lizell Contracting $580 Operating 5/7/18
Temporarily relocate six (6) mailbox clusters and prepare concrete slab for new mailboxes Lizell Contracting $1,930 Operating 5/8/18
Turn off all boilers – M-1 thru M-25 Continental Property Management N/A N/A 5/10/18
Install baffles at soffit and four (4) box vents at roof – 2-7 Aspen Way Eiseman

Construction

$1,609 Operating 5/11/18
May gutter cleaning LFB Landscaping $650 Operating

GL “6522”

5/18/18
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $566 Operating

GL “6540”

5/18/18
Improve storm water drainage at front of 3-6 by installing Belgian block LFB Landscaping $225 Operating 5/22/18
Mid-summer gutter and downspout cleaning Bohley Enterprises $1,222 Operating 5/24/18

April 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Remove large fallen maple tree in lawn between Building 11 and Lower State Road TreeEx $1,896 Operating 3/12/18
Remove large fallen tree opposite Oleander Terrace TreeEx $948 Operating 3/12/18
Replace sump pump batteries at

M-6, M-13, and M-24 (3-year cycle)

Lizell Contracting $804

($268/Each)

Operating

GL “6540”

3/13/18
Inspect roofs at Buildings 1, 12, and 14 – Provide proposal to repair as needed Eiseman

Construction

$1,375 Operating 3/13/18
Powerwash concrete slabs at all above-ground oil tank locations Rolling Suds $2,625 Operating

GL “6540”

3/19/18
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications Continental Property Management Copying

& Postage

Operating 3/20/18
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying

& Postage

Operating 3/20/18
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) Shapiro Fire

Protection

$133

(Inspection)

 

$1,091.25

(Service)

Operating

GL “6540”

3/21/18
Exterior building powerwashing – 15,289 sq ft Rolling Suds $10,000 Operating 3/23/18
Deep-root fertilize three (3) large sycamore trees Davey Tree $182 Operating 3/31/18
Select 1” mulch option LFB Landscaping 1” – $9,569

(1” selected

2017)

Operating 4/4/18
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract LFB Landscaping $900 Operating 4/6/18
Inject four (4) birch trees with “Merit” to prevent defoliation by beetles Davey Tree $152

(2017 Price)

Operating 4/10/18
Clean entrance signs (2) and 15 mph signs (2) using Armor-All Lizell Contracting $210 Operating 4/13/18
Mail “Important Fire Safety Notice”, clean dryer ducts, and notice to all unit owners/tenants (excluding townhome units) announcing that

heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1

Continental Property Management Copying

& Postage

Operating 4/20/18
Safety prune three (3) tall Norway spruce trees at property line near West Court Street Keystone Tree $1,495 Operating 4/26/18
Remove large white pine tree near parking space 2-11 and grind stump Keystone Tree $620 Operating 4/26/18

March 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Inspect attic area above 2-7 and provide recommendation to improve ventilation Eiseman Construction Hourly Rate Operating 2/14/18
Improve storm water drainage at sidewalk at front of 5-7 LFB Landscaping $975 Operating 2/14/18
Improve storm water drainage at  front of 3-5 / 3-6 at sidewalk LFB Landscaping $985 Operating 2/14/18
Improve storm water drainage at sidewalk near 11-17 LFB Landscaping $950 Operating 2/14/18
Remove 139 shrubs and grind stumps at 97 locations LFB Landscaping $5,100 Operating 2/15/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – February Continental

Property

Management

N/A N/A 2/20/18
Replace roof above 4-11 and boiler room M-11 – 375 sq ft Eiseman

Construction

$2,016 Reserve 2/20/18
Mail first notice of annual election meeting to unit owners and exterior building powerwashing letter to entire community Continental Property

Management

Copying/

Mailing

Operating 2/26/18
Removal of leaves/debris/snow from inside all trash enclosure areas Lizell Contracting Hourly Rate Operating 2/28/18
Activate exterior spigots at all boiler rooms Lizell Contracting $464 Operating 2/28/18
Sol-U-Cal lime turf application soil level pH 5.9 TreeEx $778 Operating 3/1/18
Remove fallen ash tree at rear of

8-1

TreeEx $600 Operating 3/6/18

February 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Additional leaf clean-up (weather permitting) – before March

clean-up

LFB Landscaping $500 Operating 1/22/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – January Continental Property Management N/A N/A 1/23/18
Maintain $28/unit/cycle maintenance fee for unit owners serviced by central boiler system Continental Property Management $28/month

per cycle

Operating

GL “5151”

1/23/18
Install three (3) LED floodlights facing Aspen Way at Buildings 3 and 7 Frank’s Lighting $2,451 Operating 1/23/18
Stucco repairs at 3-17 and 13-3 John DePaul Masonry $1,870 Operating 1/24/18
Replace batteries to sump pumps at boiler rooms M-10, M-23, and   M-25 Lizell Contracting $804 Operating

GL “6540”

1/30/18
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 2/2/18
Tree removal and stump grinding – 14 trees (from 9/12/17 inspection) TreeEx $3,361 Operating 2/2/18
Improve storm water drainage at sidewalk at front of 1-3 / 1-4 LFB Landscaping $1,200 Operating 2/2/18
2017 financial report

(audit required by documents)

Luft &

Company

$2,100 Operating 2/4/18
Install 10-foot signpost and replace damaged “stop” sign at Aspen Way/Lower State Road HD Supply

(Purchase)

 

Lizell Contracting
(Install)

$397

 

 

Hourly

Rate

Operating 2/5/18
Mold remediation in common area attic above 2-7 Environmental

Mold Solutions

$2,480 Operating 2/9/18
Remove oak tree and grind stump at side of 8-8 TreeEx $1,080 Operating 2/12/18

January 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 1-1, 1-7, 2-7, 7-5, 11-16 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer (eight meters) Continental Property Management

(to ensure integrity of oil heat billing system)

N/A N/A 1/11/18
Opinion/recommendation on large white pine tree near parking space 2-11 Keystone Tree $100 Operating 1/16/18
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