Category: Monthly Reports (page 1 of 5)

May 2018

 

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Clear vegetation at intersection near Pine Run, and at side of buildings 8, 9, 10, and 11 near Pine Run LFB Landscaping $450 Operating 4/2/18
Clean seventy (70) courtyard globe light fixtures Lizell Contracting $1,190

(2017 Price

$1,190)

Operating 4/30/18
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace Lizell Contracting $1,386 Operating

GL “6465”

5/4/18
Clean underground storm water drainage systems at 7-7 thru 7-23, and between buildings 3 and 7

(at six-month intervals)

Lizell Contracting $580 Operating 5/7/18
Temporarily relocate six (6) mailbox clusters and prepare concrete slab for new mailboxes Lizell Contracting $1,930 Operating 5/8/18
Turn off all boilers – M-1 thru M-25 Continental Property Management N/A N/A 5/10/18
Install baffles at soffit and four (4) box vents at roof – 2-7 Aspen Way Eiseman

Construction

$1,609 Operating 5/11/18
May gutter cleaning LFB Landscaping $650 Operating

GL “6522”

5/18/18
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $566 Operating

GL “6540”

5/18/18
Improve storm water drainage at front of 3-6 by installing Belgian block LFB Landscaping $225 Operating 5/22/18
Mid-summer gutter and downspout cleaning Bohley Enterprises $1,222 Operating 5/24/18

April 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Remove large fallen maple tree in lawn between Building 11 and Lower State Road TreeEx $1,896 Operating 3/12/18
Remove large fallen tree opposite Oleander Terrace TreeEx $948 Operating 3/12/18
Replace sump pump batteries at

M-6, M-13, and M-24 (3-year cycle)

Lizell Contracting $804

($268/Each)

Operating

GL “6540”

3/13/18
Inspect roofs at Buildings 1, 12, and 14 – Provide proposal to repair as needed Eiseman

Construction

$1,375 Operating 3/13/18
Powerwash concrete slabs at all above-ground oil tank locations Rolling Suds $2,625 Operating

GL “6540”

3/19/18
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications Continental Property Management Copying

& Postage

Operating 3/20/18
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying

& Postage

Operating 3/20/18
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) Shapiro Fire

Protection

$133

(Inspection)

 

$1,091.25

(Service)

Operating

GL “6540”

3/21/18
Exterior building powerwashing – 15,289 sq ft Rolling Suds $10,000 Operating 3/23/18
Deep-root fertilize three (3) large sycamore trees Davey Tree $182 Operating 3/31/18
Select 1” mulch option LFB Landscaping 1” – $9,569

(1” selected

2017)

Operating 4/4/18
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract LFB Landscaping $900 Operating 4/6/18
Inject four (4) birch trees with “Merit” to prevent defoliation by beetles Davey Tree $152

(2017 Price)

Operating 4/10/18
Clean entrance signs (2) and 15 mph signs (2) using Armor-All Lizell Contracting $210 Operating 4/13/18
Mail “Important Fire Safety Notice”, clean dryer ducts, and notice to all unit owners/tenants (excluding townhome units) announcing that

heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1

Continental Property Management Copying

& Postage

Operating 4/20/18
Safety prune three (3) tall Norway spruce trees at property line near West Court Street Keystone Tree $1,495 Operating 4/26/18
Remove large white pine tree near parking space 2-11 and grind stump Keystone Tree $620 Operating 4/26/18

March 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Inspect attic area above 2-7 and provide recommendation to improve ventilation Eiseman Construction Hourly Rate Operating 2/14/18
Improve storm water drainage at sidewalk at front of 5-7 LFB Landscaping $975 Operating 2/14/18
Improve storm water drainage at  front of 3-5 / 3-6 at sidewalk LFB Landscaping $985 Operating 2/14/18
Improve storm water drainage at sidewalk near 11-17 LFB Landscaping $950 Operating 2/14/18
Remove 139 shrubs and grind stumps at 97 locations LFB Landscaping $5,100 Operating 2/15/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – February Continental

Property

Management

N/A N/A 2/20/18
Replace roof above 4-11 and boiler room M-11 – 375 sq ft Eiseman

Construction

$2,016 Reserve 2/20/18
Mail first notice of annual election meeting to unit owners and exterior building powerwashing letter to entire community Continental Property

Management

Copying/

Mailing

Operating 2/26/18
Removal of leaves/debris/snow from inside all trash enclosure areas Lizell Contracting Hourly Rate Operating 2/28/18
Activate exterior spigots at all boiler rooms Lizell Contracting $464 Operating 2/28/18
Sol-U-Cal lime turf application soil level pH 5.9 TreeEx $778 Operating 3/1/18
Remove fallen ash tree at rear of

8-1

TreeEx $600 Operating 3/6/18

February 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Additional leaf clean-up (weather permitting) – before March

clean-up

LFB Landscaping $500 Operating 1/22/18
Schedule/confirm oil delivery by Brinker’s mid-cycle – January Continental Property Management N/A N/A 1/23/18
Maintain $28/unit/cycle maintenance fee for unit owners serviced by central boiler system Continental Property Management $28/month

per cycle

Operating

GL “5151”

1/23/18
Install three (3) LED floodlights facing Aspen Way at Buildings 3 and 7 Frank’s Lighting $2,451 Operating 1/23/18
Stucco repairs at 3-17 and 13-3 John DePaul Masonry $1,870 Operating 1/24/18
Replace batteries to sump pumps at boiler rooms M-10, M-23, and   M-25 Lizell Contracting $804 Operating

GL “6540”

1/30/18
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 2/2/18
Tree removal and stump grinding – 14 trees (from 9/12/17 inspection) TreeEx $3,361 Operating 2/2/18
Improve storm water drainage at sidewalk at front of 1-3 / 1-4 LFB Landscaping $1,200 Operating 2/2/18
2017 financial report

(audit required by documents)

Luft &

Company

$2,100 Operating 2/4/18
Install 10-foot signpost and replace damaged “stop” sign at Aspen Way/Lower State Road HD Supply

(Purchase)

 

Lizell Contracting
(Install)

$397

 

 

Hourly

Rate

Operating 2/5/18
Mold remediation in common area attic above 2-7 Environmental

Mold Solutions

$2,480 Operating 2/9/18
Remove oak tree and grind stump at side of 8-8 TreeEx $1,080 Operating 2/12/18

January 2018

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 1-1, 1-7, 2-7, 7-5, 11-16 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer (eight meters) Continental Property Management

(to ensure integrity of oil heat billing system)

N/A N/A 1/11/18
Opinion/recommendation on large white pine tree near parking space 2-11 Keystone Tree $100 Operating 1/16/18

December 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Final fall clean up – included in grounds maintenance contract LFB Landscaping $850 Operating 12/8/17
Inspect large white oak above Building 2 and provide recommendation Keystone Tree $150

(2016 Price)

Operating 12/9/17
Inspect nine large Norway spruce near property line with 420 W. Court Street and provide recommendation Keystone Tree $125

(2016 Price)

Operating 12/9/17
Inspect large Norway spruce at West Oakland Avenue along property line and provide recommendation Keystone Tree Included in

Price Above

Operating 12/9/17
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation Keystone Tree Included in

Price Above

Operating 12/9/17
Mail community letter – Christmas tree collection areas Continental Property Management Copying

& Mailing

Operating 12/15/17
Deep-root fertilize large white oak tree near Building 2 Keystone Tree $175 Operating 12/22/17
Schedule/confirm oil delivery by Brinker’s mid-cycle – December Continental Property Management N/A N/A 12/28/17
Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations Lizell Contracting Hourly Rate Operating

GL “6540”

12/28/17

November 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Place 103 Rubbermaid buckets with calcium chloride at designated locations Lizell Contracting $1,035 Operating 11/21/17
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting Hourly

Rate

Operating 11/22/17
Gutter/downspout cleaning Chris Bohley $1,598

(2016 Price – $1,598)

Operating 11/29/17

October 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Submit FHA renewal application – Approval expires 11/12/17 Project Support Services $1,000 Operating 10/6/17
Remove large fallen tree branch from Building 3 TreeEx $125 Operating 10/10/17
Building inspection – Create list of areas to power wash by 3/31/18 Continental Property Management N/A N/A 10/12/17
Clean underground storm water drainage systems at 7-7 thru 7-23, and between building 3 and 7

(at six-month intervals)

Lizell Contracting $560 Operating 10/12/17
Landscaping inspection – Create shrub removal list with Council Continental

Property

Management

N/A N/A 10/26/17
pH soil test analysis with recommendation to achieve 7.0 pH level – 5.9 pH 2017 TreeEx N/A Operating 10/27/17
Mail 2018 budget letter announcing $13 – $22 increase in monthly unit assessment Continental Property Management Copying/

Mailing

Operating 10/25/17
Obtain renewal of liability and workers compensation insurance – Brinker’s Fuels Continental Property Management N/A N/A 10/25/17
Mail letter to townhouse unit

owners – Remove hoses from exterior spigots, clean chimneys,

and service boilers

Continental Property Management Copying

& Postage

Operating 11/1/17
Turn off water to all exterior spigots at 25 boiler rooms and store hoses in boiler rooms Lizell Contracting $175

(Approx.)

Operating 11/3/17

September 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Annual cleaning, maintenance, and service to boilers M-1 through

M-25, installing oil tank additive

and draining expansion tanks

Leonard Rose

& Sons, Inc.

$13,468 GL “6540”

Boiler and Maintenance Repair

8/18/17
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting Hourly Rate Operating

GL “6540”

9/11/17
In-depth tree inspection, create list/map to perform tree pruning/ removal – January 1 –February 28, 2018 Council and

Continental Property Management

N/A N/A 9/12/17
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $468 Operating

GL “6540”

9/14/17
Execute after-hours service agreement with Brinker’s Fuels thru 6/30/18 Brinker’s Fuels $120/Hour

 

Overtime

$130/Hour

Operating

GL “6540”

9/15/17
Mail cover letter and heating system booklet to all unit owners/ residents Continental Property Management Copying and Mailing N/A 9/25/17
Turn on all boilers M-1 to M-25 Continental Property Management N/A N/A 10/8/17

August 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Asphalt repaving project –

Driveways, roadways, and parking spaces

Delaware

Valley Paving

$340,035

($222,269 Due Upon Completion,

$11,901/Mo. thru 6/15/18)

Reserve 8/31/17
Construction monitoring – 2017 asphalt paving project Bustamante Engineers $5,900 Operating 8/4/17
Purchase/install five (5) “No Parking Fire Lane Tow Away” signs/ sign posts near Buildings 9 and 10 HD Supply

(Purchase)

 

Lizell Contracting

(Install)

$484

 

 

$552

Operating 8/4/17
Replace two vandalized lane direction signs at island on Aspen Way near Building 4 HD Supply (Purchase)

 

Lizell Contracting

(Install)

$195

 

 

$132

Operating 8/4/17
Mail final notice to unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action on 11-12 per administrative resolution Continental Property Management To Be Determined Operating 8/4/17
Remove dead birch tree near 10-1 TreeEx $120 Operating 8/8/17
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons Continental

Property

Management

N/A N/A 8/16/17
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