Category: Monthly Reports (page 2 of 5)

August 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Asphalt repaving project –

Driveways, roadways, and parking spaces

Delaware

Valley Paving

$340,035

($222,269 Due Upon Completion,

$11,901/Mo. thru 6/15/18)

Reserve 8/31/17
Construction monitoring – 2017 asphalt paving project Bustamante Engineers $5,900 Operating 8/4/17
Purchase/install five (5) “No Parking Fire Lane Tow Away” signs/ sign posts near Buildings 9 and 10 HD Supply

(Purchase)

 

Lizell Contracting

(Install)

$484

 

 

$552

Operating 8/4/17
Replace two vandalized lane direction signs at island on Aspen Way near Building 4 HD Supply (Purchase)

 

Lizell Contracting

(Install)

$195

 

 

$132

Operating 8/4/17
Mail final notice to unit owners with outstanding oil heating bill, mail 10-day demand letter, and file legal action on 11-12 per administrative resolution Continental Property Management To Be Determined Operating 8/4/17
Remove dead birch tree near 10-1 TreeEx $120 Operating 8/8/17
Obtain renewal of liability and workers compensation insurance – Leonard Rose & Sons Continental

Property

Management

N/A N/A 8/16/17

July 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
No completed projects during the month.  Asphalt paving project in process.

June 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
June gutter cleaning LFB Landscaping $650 Operating

GL “6522”

5/23/17
Removal of leaves/debris from inside all fenced-in above-ground oil tank locations Lizell Contracting $429 Operating

GL “6540”

5/24/17
Clean underground storm water drainage systems at 7-7 thru 7-23, and between buildings 3 and 7

(at six-month intervals)

Lizell Contracting $554 Operating 6/1/17
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $231 Operating 6/5/17
Execute oil price for 2017-2018 heating season Brinker’s Fuels $1.869/Gallon

 

40,000 Gallons

Operating 6/5/17
Schedule oil delivery dates with Brinker’s Fuels – November 2017 to May 2018 Continental Property Management N/A N/A 6/5/17
In-depth turf inspection – List/map of turf areas to improve Continental Property Management N/A N/A 6/15/17
Removal of vines and vegetation near trash enclosure at 12-11 LFB Landscaping $550 Operating 6/15/17
Re-certification of 24 boilers – excluding M-19 (required every two years by PA Dept. Labor/Industry) Hartford

Steam Boiler – Authorized by

Nationwide Insurance

(last performed 2016)

$1,056

(2016 Cost

$44/Location)

Operating

GL “6540”

6/22/17

May 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Fertilize all azaleas and rhododendrons with “holly-tone” – per contract LFB Landscaping $900 Operating 4/20/17
Select 1” mulch option LFB Landscaping 1” – $9,569

 

(1” selected

2016)

Operating 4/22/17
Repairs to concrete slabs at three (3) locations John DePaul Masonry $845 Operating 4/22/17
Masonry repairs at three (3) trash enclosure areas John DePaul Masonry $990 Operating 4/22/17
Install summer annuals at selected mulch beds Council $105 Operating 4/28/17
Purchase/install sixteen (16)

“No Parking Fire Lane Tow Away” signs/sign posts

HD Supply (Purchase)

 

Lizell Contracting (Install)

$2,042

 

 

$1,932

Operating 4/28/17
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2016 Price)

Operating 5/1/17
Landscaping improvements

between Buildings 3 and 7

LFB Landscaping $10,815 Operating 5/5/17
Stucco repairs at nine (9) locations John DePaul Masonry $4,641 Operating 5/8/17
May gutter cleaning LFB Landscaping $650 Operating

GL “6522”

5/15/17
Clean 25 boiler room chimneys Doylestown Chimney Cleaning $1,000

(2016 Price – $1,000)

Operating

GL “6540”

5/16/17
Improve storm water drainage near

11-1 at swale near patio fence

LFB Landscaping $2,800 Operating 5/17/17
Turn off all boilers – M-1 thru M-25 Continental Property Management N/A N/A 5/18/17
Lawn grub application –

Side of 14-1

TreeEx $90 Operating 5/24/17

April 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Grind eleven (11) stumps at

four (4) locations

TreeEx $150 Operating 3/13/17
Exterior building powerwashing – 89 locations – 10,840 sq ft Rolling Suds (Before Installation of Mulch) $6,500 Operating 3/24/17
Deep-root fertilize three (3) large sycamore trees Davey Tree $175

 

(2016 Cost –

$180)

Operating 3/27/17
Inject four (4) birch trees with

“Merit” to prevent defoliation by beetles

Davey Tree $145 Operating 3/27/17
Sol-U-Cal lime turf application – Fall 2016 pH 6.0 TreeEx $787 Operating 3/29/17
Mail letter to townhouse unit owners – Clean fireplace, service oil burner and air conditioning unit, architectural guidelines, garage door replacement specifications Continental Property Management Copying

& Postage

Operating 3/31/17
Mail letter to non-townhouse unit owners/ residents – Trash rules, service air conditioning units, paint door, stain balcony handrail/ balusters and fence, architectural guidelines Continental Property Management Copying

& Postage

Operating 3/31/17
Powerwash 7,025 lin ft of concrete curbs (excluding curbs replaced in 2016) prior to repaving Rolling Suds $6,500 Operating 4/5/17
Clean seventy (70) courtyard globe light fixtures Lizell Contracting $1,190

(2016 Price

$1,190)

Operating 4/11/17
Mail “Important Fire Safety Notice”, clean dryer ducts, and mail notice to all unit owners/tenants (excluding townhome units) announcing that heat will be turned off to all units May 9 and to reconcile outstanding oil heating balance by July 1 Continental Property Management Copying

& Postage

Operating 4/13/17
Remove 103 Rubbermaid buckets with calcium chloride from designated locations – Store in nearby boiler rooms – Provide list of buckets, lids, and scoops to replace Lizell Contracting $750

(Approx.)

Operating

GL “6465”

4/17/17
Replace six (6) 150-watt HPS fixtures with LED Frank’s Lighting $1,363 Operating 4/20/17
Water meter replacement program, M-1 thru M-25 Doylestown Township Municipal Authority N/A N/A 4/21/17

March 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Turn on water to all exterior spigots at 25 boiler rooms and install hoses Lizell Contracting $231 Operating 2/21/17
Removal of leaves/debris/snow from inside all fenced-in above-ground oil tank locations Lizell Contracting $264 Operating

GL “6540”

2/22/17
Mail exterior building power washing letter to community Continental Property Management Copying/

Postage

Operating 3/6/17
Lubricate locks at boiler room doors, M-1 through M-25, repair/replace as necessary Lizell Contracting $197 Operating

GL “6540”

3/6/17
Powerwashing floor, interior wall, top, and exterior wall of 35 trash enclosure areas Rolling Suds (Before Installation of Mulch) $3,200

 

(2016 Cost – $3,200)

Operating 3/6/17
Fill large potholes on Aspen Way near Building 11 Lizell Contracting $301 Operating 3/7/17
Develop specifications for 2017 asphalt paving project Bustamante Engineers $1,300 Operating 3/8/17
Removal of leaves/debris/snow from inside all trash enclosure areas Lizell Contracting $483 Operating 3/9/17
Inspect 26 fire extinguishers in boiler rooms/ maintenance room (service at extra cost) Shapiro Fire

Protection

$291 Operating

GL “6540”

3/10/17
Assess $250 oil maintenance charge to seven (7) unit owners who have not scheduled service call with Leonard Rose & Sons Continental

Property Management

N/A N/A 3/16/17

February 2017

PROJECT CONTRACTOR ESTIMATED COST FUNDING COMPLETION DATE
Repair stucco at step roof above

3-7 to prevent water infiltration

John DePaul Masonry $815 Operating 2/20/17
Schedule/confirm oil delivery by Brinker’s – mid-cycle February Continental

Property Management

N/A N/A 2/23/17

January 2017

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Identify remote oil timers that have not turned since boilers were turned on in October (except 7-5 and 12-4). Authorize Leonard Rose & Sons to check for service-related problem between thermostat in unit and remote oil timer Continental Property Management (to ensure integrity of oil heat billing system) N/A N/A 1/11/17
Tree pruning – Three trees from Council inspection Keystone Tree $695 Operating 1/20/17
Community-wide tree pruning project according to detailed specifications Davey Tree $6,575

 

(2016 Cost – $6,545

TreeEx)

Operating 1/20/17
Install handrail at sidewalk near parking lot 5-10 Lester Leedom $375 Operating 1/24/17
Schedule/confirm oil delivery by Brinker’s – mid-cycle January Continental

Property Management

N/A N/A 1/25/17
Repair three water valve caps at intersection of Plum Tree Court and Aspen Way Doylestown

Township Municipal Authority

N/A N/A 1/31/17
Chip Christmas trees – Install in wood chip beds LFB Landscaping $700 Operating 1/31/17
Remove three trees, grind stumps, dump chips at wood chip bed areas – from Council inspection TreeEx $1,935 Operating 2/3/17
Tree removal and stump grinding, 4 locations (from 2016 tree inspection) TreeEx $1,390 Operating 2/3/17
Adjust maintenance fee for unit owners serviced by central boiler system –  (If necessary, on a calendar basis) Continental Property Management – After year-end Balance Sheet

is published

Reduced from $32 per cycle

to

$28 per cycle

Operating

GL “5151”

2/9/17
2016 financial report – Audit Luft & Company $2,100 Operating 2/15/17

December 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Remove large overgrown yew at intersection of Aspen Way and Sassafras Court, grind stumps, and install topsoil/seed TreeEx $250 Operating 12/14/16
Final fall clean up – included in Grounds Maintenance Contract LFB Landscaping $850 Operating 12/15/16
Mail community letter – Christmas tree collection areas Continental

Property

Management

Copying

and

Mailing

Operating 12/15/16
Installation of an additional underground service line near Buildings 10-11, to serve entire community PECO Energy N/A N/A 12/21/16
Schedule/confirm oil delivery by Brinker’s mid-cycle – December Continental Property Management N/A N/A 12/23/16

November 2016

PROJECT CONTRACTOR ESTIMATED

COST

FUNDING COMPLETION DATE
Removal of leaves/debris from inside all trash enclosure areas Lizell Contracting $663 Operating 11/1/16
Inspect large white oak above building 2 and provide recommendation Keystone Tree $150

(2015 Price)

Operating 11/2/16
Inspect 9 large Norway spruce near property line with 420 W. Court Street and provide recommendation Keystone Tree $125

(2015 Price)

Operating 11/2/16
Inspect large Norway spruce at

West Oakland Avenue along

property line and provide recommendation

Keystone Tree Included in

Price Above

Operating 11/2/16
Inspect large Norway spruce trees near property line across from Sassafras Court and Oleander Terrace and provide recommendation Keystone Tree Included in

Price Above

Operating 11/2/16
pH soil test analysis with recommendation to achieve 7.0 pH level – 6.0 pH TreeEx N/A Operating 11/7/16
Fertilize large white oak tree near Building 2 Keystone Tree $180 Operating 11/14/16
Re-certification of boiler at M-19  expires 11/4/16 (required every two years by PA Dept. Labor/ Industry) Nationwide Insurance

(Last performed 2014)

$44

(2014 Cost)

Operating

GL “6540”

11/21/16

 

Gutter and downspout cleaning –

All buildings

Chris Bohley $1,598

(Same Price

as 2015)

Operating 11/22/16
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